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Project Administrator Job Details
Description
Job Title: Project Administrator
Projects: Promoting Rice Fortification in Nigeria (PRiFN)
Department: Operations
Location: Kano
Reports to: Project Manager
About TechnoServe:
Life should present everyone with an equal chance to build a better future for themselves. For more than half a century, TechnoServe has run its global mission around this basic concept. The organization TechnoServe utilizes business market strategies to promote sustainable economic growth as a means to eliminate poverty.
Our work areas contain numerous enterprising individuals who belong to low-income neighborhoods. Small farms and businesses operated by these communities serve as vital drivers for economic progress. People in these communities experience various barriers, such as poor reading skills, restricted market participation, and insecure political circumstances combined with growing environmental effects. Every day presents enormous obstacles for both women and youth populations in society. TechnoServe supports staff to work with communities that lift people from poverty status worldwide. People achieve outstanding success through income growth plus family development, which leads to educational and health care opportunities that were inaccessible before. The enhanced standard of both communities and complete nations results from these efforts.
Primary Functions & Responsibilities:
- Travel and Logistics
- Provide support for international and domestic travel needs across all staff members.
- Handle all staff-related visa processes and work permit applications while following host country requirements.
- Office support staff, drivers, and cleaners need ongoing guidance to meet operational standards.
- Operate with operations specialists to verify vehicle routing schedules and implement speed restriction systems.
Office Management
- Monitoring the use of office supplies along with tracking facility maintenance and utility expenses such as diesel consumption and generator maintenance occurs for health and safety compliance checks.
- Preparation of reports concerning the Kano office facilities.
- Purchasing fuel invoices from Kano locations gets sent to the finance department.
- Daily purchases and oversight of office petty cash operations belong to this role.
- Submit petty cash vouchers along with payments for all petty cash expenses.
- Regular submission of petty cash fund reconciliation reports with supporting documents is required.
- Submit draft letters for reports alongside operational processes and administrative procedures.
- The employee maintains proper document organization while showing initiative to enhance administrative procedures within the office setting.
Basic Qualifications:
- Each applicant must fulfill the specified requirements to qualify. Typically includes:
- The candidate must hold either a bachelor’s degree or tertiary courses in business administration, public administration, sociology, office management, or other relevant social science-related fields.
- Experience in procurement along with certification adds value to the candidate.
- The position requires two years of administrative experience in office management positions with procurement responsibilities at international non-governmental organizations.
- Experience with donor-funded projects.
- An employee who demonstrates their capacity to handle numerous responsibilities alongside multiple urgent deadlines.
- The ability to coordinate junior-level staff members for delivering service-oriented tasks while fostering effective working relationships between colleagues.
Knowledge, Skills, and Abilities:
Strong sense of collegiality, integrity, resourcefulness, and accountability for results
Strong interpersonal and communication skills.
Prior experience of critical thinking enables risk elevation for decision-makers.
A person who tackles problems through innovative, business-minded methods.
The position requires proficiency with Microsoft Excel alongside familiarity with field accounting software packages.
